As the European Union continues to modernize and digitize its regulatory frameworks, one of the most impactful developments for hospitality providers is the widespread implementation of e-invoicing. For hotels, vacation rentals, and serviced apartments operating across the EU, understanding and complying with e invoicing EU regulations is essential.
In this guide, we explain what e-invoicing in the EU entails, who must comply, how it works, and how Chekin’s automation tools can simplify the process for your business.
What Is E Invoicing in the EU?
E invoicing refers to the digital generation, delivery, and storage of invoices using a structured electronic format such as XML or UBL. It enables automated processing and seamless integration with tax authority systems.
The EU eInvoicing Directive (2014/55/EU) mandates the use of e invoices for public procurement, and many member states are now extending these requirements to B2B and B2C transactions, particularly in sectors like tourism and accommodation.
Who Is Affected by E Invoicing EU Requirements?
All hospitality providers operating in EU countries may be subject to local e invoicing mandates. This includes:
- Hotels
- Vacation rentals
- Guesthouses and B&Bs
- Serviced apartments
Member State Variations
Each country may set its own requirements, such as:
- Mandatory platforms for submission (e.g., SDI in Italy, MyDATA in Greece)
- Specific invoice formats
- Real-time vs. batch submission
Why E Invoicing Matters for Hospitality Providers
- Legal Compliance: Avoid penalties for failing to report invoices.
- Transparency: Reduce the risk of fraud and ensure proper tax reporting.
- Efficiency: Automate invoice creation and delivery.
- Integration: Align with national and EU-wide digital systems.
Chekin’s Automated E Invoicing for the EU
To help hosts and property managers navigate e invoicing EU regulations, Chekin offers a flexible invoicing system with both manual and automated options.
Configuration Options
1. Manual vs. Automatic Submission
- Manual: Manually send each invoice via a “Send Invoice” button.
- Automatic: Set rules for when and how invoices are submitted.
2. Automatic Submission Settings
- Per Reservation:
- Choose a trigger date (check-in or check-out).
- Set a delay (e.g., send 2 days after check-out).
- Bulk Submission:
- Choose a day of the following month (e.g., the 20th) for group submissions.
- Ideal for markets like Greece, where hosts prefer monthly batch invoicing.
Benefits of Automating E Invoicing with Chekin
✅ Compliance Made Easy: Chekin adapts to various country-specific invoicing systems.
✅ Flexible Setup: Manual or automated—tailored to your workflow.
✅ Save Time: No need to manually compile and format invoices.
✅ Reduced Errors: Automation minimizes human mistakes.
✅ Data Security: All data is handled in compliance with GDPR and local regulations.
How to Get Started with E Invoicing in Chekin
- Go to Property > Legal Settings in your Chekin dashboard.
- Choose your country’s invoicing portal.
- Select Manual or Automatic invoicing.
- Configure the trigger type and timing.
- Relax as Chekin handles the rest.
Discover how Chekin can help you automate check-in, stay compliant, protect your property, and boost revenue—saving you 87% of your time and earning more from every booking.
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