Traveler Registration Requirements
The new regulation mandates the collection of approximately 40 data points per guest, including personal information, contact details, and travel documents.
Establishments must register this data through the official SES.HOSPEDAJES platform, maintaining records for three years. This requirement applies to a wide range of accommodations, including:
- Hotels and hostels
- Vacation rental properties
- Rural tourism establishments
- Campsites and motorhome areas
- Travel agencies and car rental companies
The updated system aims to modernize a 65-year-old process, adapting it to current business models and online booking practices.
SES.HOSPEDAJES Platform Overview
The SES.HOSPEDAJES platform, developed by the Spanish Ministry of Interior, serves as the central hub for lodging providers to register and transmit guest data.
Read more about: Spain New Tourist Registration System SES.HOSPEDAJES
Automation Benefits with Chekin
Streamlining the guest registration process can save property managers significant time and effort. Automated solutions like Chekin offer a way to optimize up to 87% of guest management time by automatically collecting and storing required data in a user-friendly manner.
These specialized software tools ensure compliance with data protection regulations while eliminating the need for manual input of the approximately 40 data points required by the new registry. By implementing such systems, accommodation providers can enhance operational efficiency, reduce errors, and improve the guest experience, all while maintaining full compliance with the SES.HOSPEDAJES platform requirements
Key features of the platform include:
- Secure data transmission to authorities
- User-friendly interface for accommodation providers
- Compatibility with various types of lodging establishments
- Storage of guest data for the mandatory three-year period
- Integration capabilities with automated registration solutions
Penalties for Non-Compliance
Failure to adhere to the new traveler registration requirements can result in severe consequences for accommodation providers. Fines of up to 30.000€ may be imposed for communicating incorrect data or submitting information outside the designated timeframe.
These penalties underscore the importance of accurate and timely compliance with the SES.HOSPEDAJES platform. To avoid such sanctions, it is crucial for property managers and hoteliers to implement robust systems for data collection and transmission, ensuring all guest information is properly recorded and submitted within the stipulated guidelines.
Discover more about: Royal Decree 933/2021: Essential Reading for STR Owners in Spain
How to comply with the reporting of reservations to Ministry of the Interior
In compliance with the regulations established by the Ministry of the Interior for the control of accommodation activity, all digital booking platforms (such as OTAs) and accommodations managing their own bookings are required to report booking details and any cancellations.
In this free guide, you will find all the key information to comply with this regulation.
Conclusion
With the implementation of the SES.HOSPEDAJES platform, Spain modernizes its approach to tourist registration by integrating advanced digital solutions. This significant update to a decades-old system not only simplifies data collection for accommodation providers but also ensures that all necessary information is efficiently and securely managed.
By embracing automated registration tools such as Chekin, establishments can significantly reduce the administrative burden, minimize the risk of errors, and improve overall guest satisfaction while adhering to the new regulatory framework. This proactive compliance is essential for avoiding potential penalties and for fostering a more streamlined and hospitable tourism industry in Spain.
