Not sure how to legally register your guests at your accommodation in the Netherlands? No matter where you run your business, it’s important to understand the mandatory legal requirements your country demands for every check-in. Unfortunately, the process can be complicated and exhausting, costing you time, money, and headaches. In the Netherlands, the check-in and guest registration process has its complexities, but with a few tips, you’ll feel more at ease. Here’s how it works.
1. Create the guest registration form
First, you need to create a guest registration form for each guest. These registration forms include information about the property, guests, and the stay itself. Here’s some more info on how to register.
2. Store the guest data
You need to hold on to that guest registration form and store this data for at least 7 years.
3. Create and sign the rental agreement
Depending on where your property is located, you may have to create a personalized rental agreement between you and the guest that contains specific clauses tailored to your property. The agreement then needs to be signed by you and the guest. This step is for your own protection as a hotel or vacation rental property owner, and in some regions is required by law.
4. Manage the tourist tax
You need to collect the specified tourist tax for each of your guests. How much do you collect? The amount depends on a number of variables: where your accommodation is located, when your guests booked (high vs. low season), and guests’ ages Taking into account all these variables can be pretty time consuming.
How to Simplify Legal Compliance at Your Vacation Rental
CheKin automates the entire legal process. If you are a property looking for an all-in solution, this is the software. You can have your guests register online by compiling a registration form, verifying their identity, and automatically requesting and collecting the tourist tax. You can also customize the short rental agreement and clauses based on your needs. And CheKin allows you to store the registration data and the documentation in the software’s cloud for those 7 years.
Property owners in the Netherlands like you who are using or looking for property management systems, really appreciate having all these processes integrated into the software. It allows you to register new guests online, validate their identity, and gives guests access remotely. A PMS that offers this service really extends the value proposition of the property and makes you and your guests’ life way easier.
Don’t use a PMS? Hosts without property management systems can still use the CheKin app, manage check-ins online, or even perform onsite check-ins by scanning documents in no time.
Legal Compliance Made Easy
There’s a lot to keep track of in the check-in process. But dealing with legal compliance doesn’t have to be a daily stress once you’ve integrated an automatic solution into your PMS. And when you’re able to automate the entire check-in process, you have more time to focus on improving the guest experience and more time for your own personal life. In other words, a hands-off check-in solution lets you rest easy, knowing you’ve got all your legal requirements in line.
