E-Invoicing EU: A Complete Guide for Hospitality Providers
As the European Union continues to modernize and digitize its regulatory frameworks, one of the most impactful developments for hospitality providers is the widespread implementation of e-invoicing. For hotels, vacation rentals, and serviced apartments operating across the EU, understanding and complying with e invoicing EU regulations is essential.
In this guide, we explain what e-invoicing in the EU entails, who must comply, how it works, and how Chekin’s automation tools can simplify the process for your business.
What Is E Invoicing in the EU?
E invoicing refers to the digital generation, delivery, and storage of invoices using a structured electronic format such as XML or UBL. It enables automated processing and seamless integration with tax authority systems.
The EU eInvoicing Directive (2014/55/EU) mandates the use of e invoices for public procurement, and many member states are now extending these requirements to B2B and B2C transactions, particularly in sectors like tourism and accommodation.
Who Is Affected by E Invoicing EU Requirements?
All hospitality providers operating in EU countries may be subject to local e invoicing mandates. This includes:
- Hotels
- Vacation rentals
- Guesthouses and B&Bs
- Serviced apartments
Member State Variations
Each country may set its own requirements, such as:
- Mandatory platforms for submission (e.g., SDI in Italy, MyDATA in Greece)
- Specific invoice formats
- Real-time vs. batch submission
Why E Invoicing Matters for Hospitality Providers
- Legal Compliance: Avoid penalties for failing to report invoices.
- Transparency: Reduce the risk of fraud and ensure proper tax reporting.
- Efficiency: Automate invoice creation and delivery.
- Integration: Align with national and EU-wide digital systems.
Chekin’s Automated E Invoicing for the EU
To help hosts and property managers navigate e invoicing EU regulations, Chekin offers a flexible invoicing system with both manual and automated options.
Configuration Options
1. Manual vs. Automatic Submission
- Manual: Manually send each invoice via a “Send Invoice” button.
- Automatic: Set rules for when and how invoices are submitted.
2. Automatic Submission Settings
- Per Reservation:
- Choose a trigger date (check-in or check-out).
- Set a delay (e.g., send 2 days after check-out).
- Bulk Submission:
- Choose a day of the following month (e.g., the 20th) for group submissions.
- Ideal for markets like Greece, where hosts prefer monthly batch invoicing.
Benefits of Automating E Invoicing with Chekin
✅ Compliance Made Easy: Chekin adapts to various country-specific invoicing systems.
✅ Flexible Setup: Manual or automated—tailored to your workflow.
✅ Save Time: No need to manually compile and format invoices.
✅ Reduced Errors: Automation minimizes human mistakes.
✅ Data Security: All data is handled in compliance with GDPR and local regulations.
How to Get Started with E Invoicing in Chekin
- Go to Property > Legal Settings in your Chekin dashboard.
- Choose your country’s invoicing portal.
- Select Manual or Automatic invoicing.
- Configure the trigger type and timing.
- Relax as Chekin handles the rest.
Discover how Chekin can help you automate check-in, stay compliant, protect your property, and boost revenue—saving you 87% of your time and earning more from every booking.
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