When it comes to managing check-ins for tourist accommodations, the legal compliance is a paramount task worldwide. Every time a guest checks in, they must be identified, documented, and registered. Additionally, there are numerous other legal obligations, including reporting statistics and handling contracts, which further complicate matters.
In Spain, for example, there are four different online authorities for guest registration, while Italy boasts a multitude of statistics portals. Grasping the intricacies of guest registration in each country can be an overwhelming and time-consuming endeavor.
Simplifying Guest Registration Across Borders
Chekin have been designed to centralize and streamline the entire guest registration process for accommodations, regardless of their location. Say goodbye to the headache of managing multiple registration systems and navigating complex legal requirements. Our comprehensive platform ensures seamless compliance with diverse regulations, no matter where your properties are situated.
By embracing our streamlined solution, you’ll unlock a host of benefits:
1. Efficient: Manage all guest registration processes through a single, user-friendly platform.
2. Legal Compliance: Stay up-to-date with ever-evolving guest registration requirements across the globe, ensuring full compliance with local laws and regulations.
3. Time Savings: Our platform is designed to save you valuable time. With simplified processes and automated features, you can focus on delivering exceptional guest experiences rather than grappling with paperwork.
4. Expansion Made Easy: As you expand your accommodations to new countries, our platform seamlessly adapts to accommodate the unique registration requirements of each location.
Discover Our Current Coverage
Curious about which countries we currently support for legal guest registration? Here’s a list of some of the countries we have in our coverage:
1. France: We generate the entry forms within the guestbook as required by law and store it for the time required. Moreover, our software handle tourist taxes giving the possibility for the host to setup the right taxes calculator and charge the amount to guests during the online check-in. We cover it for both classified and non classified accommodations.
For example, in Paris we are able to replicate in the online check-in this formula:Nightly rate (no fees, nights only), divided by number of guests, multiplied by 0.05 = X
- If X is > or = to 4, then the nightly city tax rate applied to each adult is 5€
- If X is >4 we take 25% (15% +10%) and multiply by number of adults and number of nights. The result will be the nightly city tax rate.
Check Prello Success story and discover how Chekin helped them to Manage 30+ Vacation Rentals in France.
2. Germany: We are connected with German authorities, AVS, so hosts comply with legal requirements. Entry forms are generated within the guestbook as required by law and store it for the time required.
3. Italy: From the picturesque cities to the stunning countryside, trust our platform to simplify guest registration for your Italian properties. Once your guests have completed the online check-in, we generate the guests registration slips and automatically send them to the Alloggiati web. We also have connection with ISTAT: Abruzzo – Turismo 5, Campania – EPT, Calabria – ROSS1000, Emilia Romagna – Turismo 5, Lombardia – Turismo 5, Marche – ROSS1000, Piemonte – ROSS 1000, Lazio – Radar (currently not working due to issues of Radar platform), Puglia – DMS, Sardegna – ROSS1000, Toscana – Ricestat, Toscana – Turismo 5, Trento – STU, Veneto – ROSS1000.
4. Portugal: We are connected with SEF police in Portugal so guest data is sent automatically and entry forms are stored as required by law.
5. Spain: Our solution ensures compliance with Spanish guest registration requirements. We automatically send data to Policía Nacional, Guardia Civil, Mossos d’Esquadra, Ertzaintza and SES Hospederia.
6. Dubai: We are integrated with DTCM to fully comply with legal requirements. Check this Stayluxx Success Story and discover how Chekin helped them to improve their check-in operations and guest experience.
7. Netherlands: We generate the entry forms within the guestbook as required by law and store it for the time required.
8. Austria: We are connected with Feratel to comply with all legal requirements in Austria. Check how Chekin helped Hostmacher to automate their check-ins across Austria cities: Hostmacher: Online check-in across Austria vacation homes.
9. Belgium: We generate the entry forms within the guestbook as required by law and store it for the time required.
10. Czech Republic: We have the Police connection to UbyPort, so we automatically generate the entry forms within the guestbook as required by law and store it for the time required.
11. Colombia: We have a police connection with SIRE to help Colombian hosts to comply with legal requirements in a faster and easier way.
12. Romania: We generate the entry forms within the guestbook as required by law and store it for the time required.
13. Thailand: Thailand Immigration Portal web is integrated with Chekin for fully legal compliance.
14. Greece: We generate the entry forms within the guestbook as required by law and store it for the time required.
15. Switzerland (Zurich only): We do only have connection with Stadt Zurich with covers Zurich area in Switzerland.
16. Croatia: We are integrated with eVisior police website in Croatia to ensure legal compliance within the country. Check this Sun Spalato Client Story and how eVisitor connection and online check-in boosted them to succeed: Sun Spalato: Managing 115 Properties Made Easy with Online Check-In.
With our all-encompassing guest registration platform, you’ll have the peace of mind to focus on creating exceptional guest experiences, secure in the knowledge that legal compliance is just a click away.
Don’t let the complexities of guest registration deter you from providing outstanding hospitality. Embrace our streamlined solution and unlock the potential to effortlessly manage guest registration requirements in any country where you operate. Your guests will thank you for it, and your business will thrive like never before.
If you actually have your accommodations in a country not listed above and authorities require you to provide them the guests data or you want to use taxes feature but our current setup is not covering your use case, please don’t hesitate to contact our support team at support@chekin.com and we can let you know when we could work on a new development to cover legal compliance or tourist taxes in your area too 🙂
