Short Term Rental Agreements: Everything You Need to Know

If you’re managing a vacation rental or short-term let, having a well-drafted contract isn’t just helpful, it’s essential. Short term rental agreements provide legal clarity and set expectations for both property owners and guests. They protect your business, define responsibilities, and can be the key to resolving disputes smoothly.

In this guide, we cover everything property owners and managers need to know about short term rental agreements, including what to include, legal considerations, and how automation tools like Chekin can help.

What Are Short Term Rental Agreements?

A short term rental agreement is a legally binding contract between a property owner or manager and a guest. It outlines the terms and conditions under which a property is rented for a limited period, usually less than 30 or 90 days. These agreements are common in vacation rentals, corporate housing, and temporary stays.

Why Are Short Term Rental Agreements Important?

• Protects both parties: Sets clear expectations and legal protection for the host and guest.
• Reduces risk: Helps avoid misunderstandings, property damage, and liability issues.
• Legal compliance: Demonstrates that your rental is run professionally and in accordance with local laws.

What Should Be Included in Short Term Rental Agreements?

1. Property Details

Include the exact address, type of property, amenities available, and any special instructions.

2. Duration of Stay

Specify check-in and check-out dates, as well as the exact times for arrival and departure.

3. Guest Information

Full names, contact details, and identification of all guests who will be staying.

4. Payment Terms

Break down the rental cost, payment schedule, payment methods accepted, and any additional charges (cleaning, deposits, etc.).

5. House Rules

Include restrictions such as:

• No smoking
• No pets (if applicable)
• Quiet hours
• Maximum occupancy

6. Security Deposit

Define the deposit amount, what it covers, and when it will be returned after check-out.

7. Cancellation Policy

Outline refund policies, notice requirements, and potential fees in case of cancellation.

8. Maintenance and Repairs

Clarify responsibilities for maintaining the property during the stay and procedures to report issues.

9. Liability and Insurance

State whether guests are encouraged or required to have travel/rental insurance and the limits of your liability.

10. Termination Clause

Specify under what circumstances the agreement can be terminated early by either party.

Legal Considerations

Local Regulations

Each region or municipality may have its own rules regarding short-term rentals. Ensure your agreement complies with:

• Tourist taxes requirements
• Business registration or licensing

GDPR and Data Protection

If you’re collecting personal data from guests, include a privacy policy or data handling clause.

How Chekin Helps With Short Term Rental Agreements

With Chekin, hosts and property managers can easily streamline the agreement process:

• Unlimited customizable contracts with no character restrictions
• Digital signature collection from guests
• Automated delivery and storage of signed agreements
• Pre-filled guest details using data collected during online check-in
• Custom clauses and policies based on your property or region

By integrating this process into your guest journey, you ensure compliance while saving time.

Conclusion

Short term rental agreements are more than paperwork—they are the foundation of a well-run rental business. A detailed, professional agreement sets expectations, offers protection, and reinforces trust with your guests.

With platforms like Chekin, automating and managing these contracts is easier than ever, helping you focus on growing your rental business while staying compliant.

Discover how we can help automate your check-in process, ensure legal compliance, increase revenue, and protect your property or hotel.

Free trial for 14 days. No credit card required!

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