UbyPort: A Guide to Guest Data Compliance in the Czech Republic
If you operate a hotel, guesthouse, or vacation rental in the Czech Republic, guest registration is mandatory. Czech authorities require all accommodation providers to report foreign guests to the Foreign Police via a platform called UbyPort. Failing to comply can result in steep fines, legal trouble, or even loss of your rental license.
In this article, we’ll explain what UbyPort is, who must comply, what data needs to be reported, and how Chekin can help you automate the entire process and stay fully compliant.
What is UbyPort?
UbyPort is the official online portal managed by the Czech Foreign Police. It is designed to simplify and secure the reporting of foreign guest data for short-term accommodation providers.
Every time a non-Czech guest stays at your property, you are legally required to report their information through UbyPort within three business days of arrival. This regulation applies to all types of short-term rentals, whether you manage a hotel, an Airbnb, or a private apartment.
Who Must Comply with UbyPort?
The law applies to:
- Hotels, guesthouses, and hostels
- Short-term vacation rentals listed on Airbnb, Booking.com, etc.
- Any property rented to foreign nationals for payment
Limited Exemptions
You are only exempt if:
- The guest is a close relative (parent, child, spouse)
- You host fewer than five foreign guests without any compensation
If you’re accepting paid guests who are not Czech citizens, even just one, you must register them through UbyPort.
What Data Needs to Be Reported?
Czech law requires that you collect and report the following guest information:
- Full name
- Date of birth
- Nationality
- Passport or national ID number
- Permanent address
- Arrival and departure dates
- Purpose of stay (tourism, business, study, etc.)
Additionally, you must:
- Store this data securely (digitally or physically)
- Retain it for six years in case of inspection
- Ensure full GDPR compliance
UbyPort Integration: Automating Guest Registration with Chekin
Manually submitting guest data to UbyPort can be time-consuming and error-prone. Chekin solves this with full UbyPort API integration, allowing you to automate the entire guest registration process:
Features of Chekin x UbyPort:
- Digital guest check-in forms
- OCR scanning and ID verification
- Automatic transmission of data to UbyPort
- Secure, GDPR-compliant storage
- Real-time feedback to catch missing or incorrect data
Seamless Workflow
Chekin integrates with your PMS or booking platform (Airbnb, Booking.com, etc.), syncing reservations and collecting guest data automatically. No paperwork. No double entry. Just full legal compliance.
What to Expect During an Inspection
Authorities may request:
- Access to your UbyPort account
- Digital or paper logs of guest registrations
- Proof of secure data storage and GDPR compliance
- Verification of check-in/check-out records
Being organized with Chekin ensures you’re ready for any audit with minimal stress.
Consequences of Non-Compliance
- 💸 Fines of up to 50,000 CZK per offense
- ⚖ Legal proceedings or court action
- 🛑 Loss of business license or removal from Airbnb/Booking.com
- 📉 Data protection penalties under GDPR
Conclusion
UbyPort compliance is essential for every property manager in the Czech Republic hosting foreign guests. But with Chekin, staying compliant doesn’t have to be hard. From automated check-ins to seamless UbyPort reporting, Chekin takes the manual work out of your hands, ensuring you meet every legal requirement with confidence.
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