Verifactu for Hotels and Vacation Rentals in Spain

Post author By Karina
Post date 15/12/2025
No Comments on Verifactu for Hotels and Vacation Rentals in Spain
Sticky post

Verifactu is the electronic invoicing and anti-fraud framework created by the Spanish Tax Agency (Agencia Tributaria). Its goal is to ensure that invoices issued by businesses and professionals are generated through certified billing systems (SIF) and that key data is available to tax authorities in a secure, standardised format.

For hotels and vacation rentals, this means:

Your invoices must be created using software that complies with the Reglamento Verifactu (Royal Decree 1007/2023 and its later amendments).
Each invoice record must follow technical requirements (signatures, traceability, tamper-proof logs).
In many cases, invoice records will be communicated in near real time or made available to the Tax Agency on demand.

Even if your company is based outside Spain, if you manage properties in Spain and issue invoices subject to Spanish taxes, you will be impacted. The exact scope and obligations depend on your tax setup, so it’s important to review this with a local advisor.

For hotel chains, multi-country property managers and villa agencies, Verifactu is not just a compliance topic — it is a data and operations project that touches:

PMS and channel manager
Payment gateways and POS
Invoicing / accounting tools
Guest journey tools like Chekin, where key data is captured

Verifactu 2027: new deadlines you need to know

Spain has now pushed back Verifactu’s mandatory dates to 2027 via Real Decreto-ley 15/2025, which modifies the original calendar.

Key dates for hotel companies and property managers

According to the Ministry of Finance and the Spanish Tax Agency:

1 January 2027
- For companies that file Corporate Income Tax (Impuesto sobre Sociedades) — for example, Spanish S.L., S.A. and similar entities.
1 July 2027
- For other businesses and professionals, including many self-employed property managers and small operators using billing software.

The period before those dates is considered a test and adaptation period, where you can try Verifactu-ready systems and send test records without being fully bound by the new rules yet.

What has not changed

Despite the delay:

The technical requirements for Verifactu-compatible software (SIF) are still in place.
The objective of the Spanish “anti-fraud” law remains the same: reduce undeclared income, prevent invoice manipulation and standardise digital invoicing.
Hotels and vacation rentals that issue a large number of invoices per year will still benefit from getting ready well before 2027.

In other words: you’ve gained time, not a free pass.

How Verifactu changes hotel and vacation rental operations

From booking to check-out: the data you must capture

To issue a Verifactu-compliant invoice for a stay in Spain, you will typically need:

Guest full name
Identification details (ID/passport, and in some cases NIF/NIE)
Fiscal address and country of residence
Tax ID if the guest is a company or if an invoice must be issued to a business
Breakdown of services (accommodation, cleaning, F&B, extras, fees)
Applicable VAT and, when relevant, tourist taxes

If this data is missing or incorrect at check-out, your staff will:

Chase guests by e-mail or phone
Correct invoices manually
Reissue or cancel documents

Under Verifactu, each correction leaves a trace. A messy process means more rectifying invoices, more audit risk and more workload.

This is why moving data collection to online check-in and automating validation is so powerful.

Handling extras, upsells and tourist taxes

For properties in Spain, a big share of revenue comes from:

Late check-out or early check-in
Parking, breakfast, F&B
Pets, baby cots, extra cleaning
Tourist taxes and local levies

All these line items should be correctly attached to the reservation and reflected on the final invoice. With Verifactu:

Each upsell or extra charge needs to be logged and invoiced properly.
Manual work at the front desk or via spreadsheets becomes increasingly risky.
The more distributed your portfolio (multi-city, multi-region), the harder it is to keep every property aligned with the rules.

Verifactu and Chekin: building compliance from the guest journey

Chekin is a guest experience platform designed for vacation rentals and hotels, automating:

Verifactu-ready, electronic invoicing flows (via Chekin’s invoicing capabilities and/or certified billing partners, depending on your stack)

This makes Chekin not only a natural ally for Verifactu projects, but the engine that drives Verifactu automation across all your Spanish properties.

Collecting identity and fiscal data at online check-in

Instead of asking reception teams to chase information at the last minute, you can:

Send an online check-in link as soon as a reservation is confirmed.
Ask the guest to provide:
- ID or passport details
- Full legal name
- Fiscal address and country
- Tax ID (if applicable)

Chekin’s flow validates mandatory fields and avoids incomplete profiles.

By the time the guest arrives:

Your PMS already stores all the key identity and fiscal data.
The Verifactu invoicing flow can run automatically, generating a compliant invoice with the right guest details and tax breakdown.
Front desk and operations teams focus on service, not data entry or chasing tax information.

Reducing manual errors before Verifactu invoices exist

Every manual step before an invoice is created is a potential source of:

Typos in names, addresses or tax IDs
Wrong country codes (which affect VAT and tax rules)
Missing data that forces you to issue corrective invoices, now fully traceable under Verifactu

With digital check-in and structured forms in Chekin, you:

Standardise how identity and fiscal data is collected for every property in Spain, regardless of the team on site.
Dramatically reduce the number of rectifications that will be highly visible once Verifactu is fully enforced.
Build a single source of truth for guest profiles that your Verifactu-compliant invoicing system can trust.

Connecting guest data with your Verifactu tech stack

Chekin is designed to work alongside PMS, channel managers and billing systems that support Verifactu. While the exact integrations depend on your setup, the goal is always the same:

Data is captured once during check-in in Chekin
Then reused automatically in:
- Police / legal reporting
- Tourist tax calculations
- Verifactu-compliant invoicing and reporting to the Spanish Tax Agency

That means:

Less duplication and fewer tools asking the guest for the same data
Fewer manual steps between reservation, payment and invoice
A more consistent, automated Verifactu flow across all your Spanish hotels and vacation rentals

FAQ: Verifactu for hotels and vacation rentals

What is Verifactu?

Verifactu is Spain’s new electronic invoicing and anti-fraud framework that requires businesses and professionals to use compliant billing software and keep secure, traceable invoice records. For hotels and vacation rentals in Spain, Verifactu will govern how invoices for stays, extras and services are created, stored and reported.

When will Verifactu be mandatory in Spain?

After the latest regulatory change in December 2025, Verifactu becomes mandatory in two waves:

1 January 2027 for companies taxed under Corporate Income Tax (Impuesto sobre Sociedades).
1 July 2027 for other businesses and professionals using billing software, including many self-employed property managers.

Until then, hospitality companies can test Verifactu-ready solutions and prepare their processes.

Can Chekin automate Verifactu for my Spanish hotels and vacation rentals?

Yes. Chekin is designed to automate your Verifactu workflows end to end when combined with Verifactu-compliant invoicing software. It centralises guest identity and fiscal data, orchestrates legal and tourist-tax flows and triggers Verifactu-ready invoicing steps so that compliant invoices can be generated automatically across all your Spanish properties.

What part of the Verifactu process does Chekin automate?

Chekin automates the Verifactu journey from the very first guest interaction:

Online check-in with structured identity and fiscal data capture.
Validation of mandatory fields (name, ID, address, tax ID when needed).
Reuse of this data for police reporting, tourist tax and Verifactu invoicing.
Automated workflows that push complete, consistent guest data into your PMS and billing tools so Verifactu invoices can be issued with minimal manual work.

Do I still need Verifactu-compliant invoicing software if I use Chekin?

Yes. Chekin is not a replacement for your core accounting or tax engine. You still need Verifactu-compliant billing software (or a PMS / invoicing module that meets the SIF requirements) to issue and store invoices according to the Spanish rules. What Chekin does is automate and feed that system with clean, complete data and Verifactu-ready workflows, so the invoicing step becomes faster, safer and more scalable.

How does Chekin reduce Verifactu errors and manual corrections?

By moving data collection to digital check-in and enforcing structured fields, Chekin:

Eliminates many typos in names, addresses and tax IDs.
Avoids missing fiscal data at check-out.
Reduces the number of corrective invoices that will be highly visible under Verifactu.
Creates a single source of truth for guest profiles that every Verifactu-compliant invoicing flow can trust.

I manage Spanish properties from another country. Can Chekin still help with Verifactu?

Absolutely. If your organisation issues invoices subject to Spanish tax rules, Verifactu will likely apply, even if your HQ is abroad. Chekin lets you apply the same Verifactu-ready automation across all your Spanish hotels and vacation rentals from a central setup: one online check-in flow, one data model and one set of automated Verifactu workflows for your entire portfolio. For complex tax structures, you should still validate the final setup with a Spanish tax advisor.

Conclusion: turn Verifactu into an automation advantage

Verifactu will be mandatory in Spain from 2027, so hotels and vacation rentals need a simple, repeatable way to issue compliant invoices, not a manual, last-minute process. The goal is clear: clean guest data, standard flows and tools that work together.

Chekin helps by automating Verifactu workflows from the start of the guest journey. It collects identity and fiscal data during online check-in, validates mandatory fields and sends this information to your PMS and invoicing system, so Verifactu invoices can be created with fewer errors, less manual work and consistent compliance across all your Spanish properties.

Discover how Chekin can help you automate check-in, stay compliant, protect your property, and boost revenue—saving 87% of your time and earning more from every booking.

Try Chekin for Free

Free trial for 14 days. No credit card required!